Corporate Events Coordinator

Anna Valley is a successful Audio Visual Rental and Installation company providing a large array of audio visual equipment to clients. 

We are looking to recruit a Corporate Events Coordinator to join our team providing administrative and logistical support to the Corporate Events Department.

Duties and Responsibilities:
  • Review each job with the relevant PM to check all aspects are covered
  • Ensure the right crew for each job are booked utilising in house resources and freelancers
  • Ensure correct equipment transportation is booked again utilising in house resources as well as outsourced trucking companies
  • Booking local crew and resources
  • Organise sub hires when necessary
  • Issuing planning sheets and relevant paperwork to crew & Clients
  • Book necessary crew transport and accommodation
  • Liaise with other Coordinators to ensure resources are used efficiently and cost effectively
  • Work to individual budgets
  • Occasionally liaise with clients directly on smaller bookings
  • Sign off invoices
  • Prepare jobs ready for invoicing
  • Maintain and refresh crew database on company booking system
  • Continue to build freelance crew database
  • Take meeting notes for the sales meeting.
  • Must be educated to ‘A’ level or above
  • Previous experience of the Audio Visual Industry an advantage   
  • Competency with Microsoft 365 Packages (Excel, Word and PowerPoint)  
  • Must be fluent in the English language.  
  • Ability to work independently or as part of a team
  • A flexible, helpful, friendly but professional approach towards both staff and clients
  • Good interpersonal skills  
  • Good organisational skills essential
  • Attention to detail and accuracy
  • A high standard of written English and Maths required
  • Resourceful and able to work under pressure.
Terms and Conditions:
  • Core Hours 09.30 – 18:00, Monday to Friday
  • Flexibility and availability out or hours by phone or email may be required during busy periods.
Salary and Benefits:
  • Subject to experience and qualification  
  • Holiday 20 Days plus bank holidays.

Please click the ‘apply’ button to send your CV and a cover letter via grapevinejobs.